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Room-by-room capture on mobile
Choose the rooms as you go, add notes and photos, and keep working even if the inspection starts with no signal.
Condition evidence
Inspect the property and retain the report against the tenancy.
Run structured property inspections, capture the condition record on mobile and keep the resulting report available from the property workspace, even when the inspection starts offline.
What this lets you do
Complete the job and keep the useful record behind it.
Landlord Buddy is designed around the practical workflow rather than making the landlord maintain another disconnected checklist.
- Mobile-friendly inspection workflow.
- Offline mode for poor-signal visits.
- Room-by-room condition and evidence capture.
- Retained reports against the property and tenancy.
- Useful chronology alongside maintenance and access records.
Inside the workflow
See the next steps in the real product.
Open any screen for a larger view. The live app keeps the detailed workflow, documents and evidence together.
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Arrange access
Record the proposed inspection visit and tenant response before the attendance.
What stays on the record
The task finishes. The history remains.
The exact record depends on the route taken, but this area is designed to leave the relevant dates, decisions and documents attached to the tenancy.
- Inspection date and inspector
- Room-by-room condition record
- Photos captured during the inspection
- Offline capture and later sync where needed
- Retained inspection report
- Follow-up maintenance record
Relevant rules & official sources
Keep the legal detail available without making it the whole page.
The summaries below explain why the workflow exists. Landlord Buddy helps organise the process and evidence; the official source remains the authority.
Housing Act 2004 / HHSRS + Homes Act 2018The legal focus is property condition and hazards — not a universal inspection frequency.
Landlords must keep rented homes safe and fit, and councils can act on serious hazards. There is no single statutory rule saying every private landlord must conduct a routine inspection every X months.
How Landlord Buddy helps: The inspection workflow gives landlords a consistent dated condition record and a place to turn findings into follow-up actions without marketing the inspection itself as a legal requirement.
GOV.UK: Homes (Fitness for Human Habitation) Act guidance ↗Private renting access rulesRoutine inspection still needs proper access arrangements.
GOV.UK guidance says landlords should give at least 24 hours’ notice and visit at a reasonable time unless there is an emergency.
How Landlord Buddy helps: The inspection and appointment records can be kept together so the condition report and access chronology tell the same story.
GOV.UK: private renting rights, responsibilities and access ↗England only · practical product guidance, not legal advice. Read the full Renters’ Rights guide →