01
Holding deposit
The journey shows the one-week maximum, records whether a deposit was taken and stores the amount and date.
From accepted offer to move-in
Set up a new tenancy in the right order — and keep the proof.
A £50 guided journey covering the practical steps from offer acceptance through holding deposit, checks, documents, agreement, signing, deposit and move-in evidence.
What this lets you do
Complete the job and keep the useful record behind it.
Landlord Buddy is designed around the practical workflow rather than making the landlord maintain another disconnected checklist.
- Checks the property, household and licensing context before the journey moves on.
- Keeps the holding-deposit information, offer communications and timestamps together.
- Connects tenant verification and Right to Rent to the same application.
- Checks the compliance documents already held against the property rather than asking for everything again.
- Generates or accepts the tenancy agreement, supports signing and retains the final document.
Inside the workflow
See the next steps in the real product.
Open any screen for a larger view. The live app keeps the detailed workflow, documents and evidence together.
02
Tenant explanation
The holding-deposit explanation is generated for the tenant and a retained copy shows exactly what was sent.
03
Tenancy deposit cap
The recorded rent is used to show the maximum tenancy deposit before the amount is carried into the setup.
What stays on the record
The task finishes. The history remains.
The exact record depends on the route taken, but this area is designed to leave the relevant dates, decisions and documents attached to the tenancy.
- Advertised and agreed rent
- Offer and holding-deposit communications
- Right to Rent / referencing outcome
- Compliance documents supplied
- Final tenancy agreement and signing history
- Inventory, check-in and move-in confirmations
- Evidence certificate reference and verification code
Relevant rules & official sources
Keep the legal detail available without making it the whole page.
The summaries below explain why the workflow exists. Landlord Buddy helps organise the process and evidence; the official source remains the authority.
Renters’ Rights Act 2025Written tenancy information now has a clear deadline.
For new assured tenancies created from 1 May 2026, landlords must give specified written information about the tenancy before the agreement is signed or otherwise agreed. GOV.UK warns that failure can lead to a financial penalty of up to £7,000.
How Landlord Buddy helps: The guided setup keeps the tenancy terms, agreement and delivery events in one chronology instead of relying on memory or a loose email chain.
GOV.UK: written information landlords must give tenants ↗Renters’ Rights Act 2025The advertised rent matters.
Landlords and agents cannot ask for, encourage or accept an offer above the advertised rent. The written advert must state a specific rent.
How Landlord Buddy helps: The offer stage keeps the advertised-rent limit visible while the landlord records the agreed offer, helping prevent the workflow drifting into rental bidding.
GOV.UK: rental bidding rules ↗Tenant Fees Act 2019Holding and tenancy deposits are capped.
A holding deposit is capped at one week’s rent. A tenancy deposit is normally capped at five weeks’ rent where annual rent is below £50,000, or six weeks where annual rent is between £50,000 and £100,000.
How Landlord Buddy helps: Landlord Buddy calculates the relevant deposit figures from the recorded rent and keeps the amount, date and tenant communication against the application.
GOV.UK: fees, holding deposits and tenancy deposits ↗Renters’ Rights Act 2025Rent in advance is now restricted too.
From 1 May 2026 landlords cannot ask for, encourage or accept rent before the tenancy agreement is signed. After signing and before the start date, the usual maximum for a monthly tenancy is one month’s rent.
How Landlord Buddy helps: The pre-tenancy workflow keeps holding deposit, tenancy deposit and move-in rent as separate steps so the money position is easier to understand and evidence.
GOV.UK: rent and other payments ↗Housing Act 2004Licensing can depend on the property, area and household.
Large HMOs require a licence and councils can also operate additional or selective licensing schemes for other privately rented homes.
How Landlord Buddy helps: The pre-tenancy journey asks about household structure and licensing context at the start, when a problem is still fixable rather than after the tenant has moved in.
GOV.UK: HMO licensing ↗England only · practical product guidance, not legal advice. Read the full Renters’ Rights guide →